Accounts Payable & Receivable

Cash flow depends on both sides of the cycle: collecting what customers owe and keeping vendor obligations organized. Balance Works LLC can support the accounting and recordkeeping processes behind accounts receivable and accounts payable.

Keep incoming and outgoing balances easier to manage

When receivables and payables are not maintained consistently, owners can lose visibility into overdue customer balances, upcoming vendor bills, duplicate items, or transactions that were paid but never properly cleared from the books. A structured A/R and A/P process helps keep these balances more reliable.

Our support can be tailored to the systems you already use. We focus on record organization, aging visibility, reconciliation, and accounting coordination. Authorization of payments, credit decisions, collections activity, or vendor approvals remains with the business unless specifically agreed otherwise.

Accounts receivable support may include

• Customer invoice record support
• Tracking open receivable balances
• A/R aging review
• Recording customer payments
• Applying payments to open invoices
• Identifying old or unusual balances for owner review
• Basic reconciliation of receivable records to the general ledger

Accounts payable support may include

• Vendor bill organization
• Recording bills and related expenses
• A/P aging review
• Tracking due dates and outstanding balances
• Recording authorized vendor payments
• Identifying duplicate or unusual vendor items
• Basic reconciliation of payable records to the general ledger

Benefits of a more organized A/R and A/P process

Our process

1. Review the current workflow. We identify how invoices, bills, payments, and approvals are currently handled.
2. Organize records and responsibilities. We define where documents are stored and who approves customer or vendor activity.
3. Maintain and reconcile balances. Open items are updated based on available information.
4. Flag exceptions. Older, duplicate, disputed, or unusual balances are brought to your attention for decision-making.

Controls and approvals

For security and internal-control reasons, we recommend that business owners retain appropriate approval authority over vendor setup, payment release, banking access, credit decisions, write-offs, and other sensitive transactions. We can help organize the accounting information around those activities without replacing your internal authorization process.